Contents of Committees
Committees and Chairs
|Committee||Description||2018-19 Chair||2019-20 Chair|
|Artist in Residence||4th and 5th grade students work with these visiting artists during the year||OPEN||OPEN|
|Artwork Assistant||Volunteers to help capture our students’ works of art for art teacher||Sophia Zhao||OPEN|
|Back to School Picnic||Coordinates Back to School Picnic||OPEN||Shelley Hyland|
|Bake Sales||Coordinates bake sale fundraisers||OPEN||OPEN|
|Barnes & Noble Community Night||Fundraiser held with guest readers during Read Across America Week||Danielle Camner Lindholm||OPEN|
|Bear Posts||Coordinates all announcements posted on the PTA website resulting in outgoing emails to community||Jen Hsin||OPEN|
|Bells Mill Bash||Coordinates year end Carnival||Shelley Hyland||OPEN|
Coordinate bingo night for student community and teachers (approximately 100 people attend) by managing the following: obtain bingo license, reserve and rent bingo equipment, advertise in Bear Post /flyers / posters, coordinate pizza / cookies / water, solicit and/or purchase prizes, etc.
|Black History Day and Evening Program||Coordinates program during and after school||LaTisha Gasaway||OPEN|
|Book Drive and Exchange||Coordinate the donation of and exchange of books, some to go to BMES students, some to be donated to programs in need||Aruni Liyannage||OPEN|
|Book Fair||Coordinates book sale||Jackie Iseman, Kerry Iseman, Michelle Martin, Jill Martin, Julie Cerveny||Jackie Iseman,
|Box Tops / Giant A+||Promotes and collects “Box Tops for Education” and manages Giant Bonus Bucks program, Food Lion, and Harris Teeter||Kellie Zuba, Jen Hsin, OPEN||OPEN|
|Bylaw committee||Update the PTA bylaws (done every 3 yrs, last updated in Oct 2018). Bylaws will need to be renewed by Apr 2021||Stella Kostolampros||PTA Secretary|
|Celebrity Scoop Night||Coordinates Scoop Nights, with regular and/or Celebrity scoopers||Amy Rogstad, OPEN||Ilissa Manes|
|Churchill Cluster Coordinator||Mandy Lemar||OPEN|
|Cultural Arts Assemblies||
Coordinate at least 2 school-wide / grade-specific cultural assemblies per school year. Attend the Cultural Arts Showcase (a 4-day event held in the fall to showcase the talents of a variety of performers for MCPS assemblies) to make better informed decisions about assemblies to sponsor at BMES. If possible, you are encouraged to bring along your best critics to this event – your children!
|Curb Appeal||Restores and beautifies green spaces in and around the school||(new in 2019-20)||Divya Tonse,
|Directory||Compiles and distributes Student Directory||Amy Matush||Amy Matush|
|Donuts with Dad||A morning school-wide event for dads and their kids||Jennifer Levenberg||OPEN|
Be the liaison to FLEX Academies (or any other after school program providers that we have a contract with ) Give insight on what programs have worked in the past and what has not to help create each session. Help coordinate fall, winter and spring sessions with FLEX. Advertise classes being offered and deadlines for registration. Advertise on Facebook, The Spotlight, The Bear Post, and the PTA website.
|Flex Academies, Tina Ehtiati||Flex Academies, Tina Ehtiati|
|Maintain the Bells Mill PTA FaceBook page||Debra Fleischer||Debra Fleischer|
Assist PTA Board with developing the next fiscal year budget (4-8 hours) as well as assist with conducting audit of PTA books (6-16 hours depending on the number of volunteers.) Committee meets March – April for budget (final budget will be voted on at May PTA meeting). Audit will take place in summer (July-Aug) or early fall if no CPA volunteers (Sep).
|PTA Treasurer||PTA Treasurer|
|Flyer Distribution||Uploads PTA flyers in the A to Z digital Back Pack, or make copies and helps with distributing if needed.||Tonya Hughes||Shelley Hyland (AtoZ), OPEN (copier)|
|Fundraising||Assist the PTA board with PTA fundraising activities and events||OPEN||VP of Fundraising|
|Geography Bowl||Coordinate end of year geography competition for students in grades 3, 4, 5||Jialu Zhang, Bharathi Bala||Jialu Zhang|
|Gifted and Talented Liason||The PTA Gifted and Talent Liaison provides information and about GT services and resources in the county including HGC testing dates, processes, information and more.||Zahir Albadawi||OPEN|
|Gingerbread with Grams and Gramps||Coordinates a morning school-wide event for grandparents and their grandkids!||OPEN||OPEN|
|Ice Skating Night||Coordinates ice skating night at Cabin John Ice Rink||Erik Wang, Jennifer Dugan||OPEN|
|In-School Volunteer Coordinating Committee||Coordinates parent volunteers to assist teachers and staff in the classrooms and the media center||Cecily Uhlfelder, Heather Klein||OPEN|
Coordinates annual event that celebrates the cultural diversity of our school community by presenting ethnic food tastings, cultural performances, a global fashion show, crafts, an info table for each country, a photo booth, passports and other giveaways to help students and their families share and explore different countries without having to hop on a plane!
|Kindergarten Meet-n-Greet||Coordinates Kindergarten Playground Social for students entering Kindergarten and their families in late summer before the school year starts||Elaine Kaviani||OPEN|
|Kindergarten Orientation||Coordinates incoming K Orientation in the Spring||Bridget Flaherty, Amy Rogstad||Bridget Flaherty, OPEN|
|Membership Committee||Assists PTA Board with outreach at beginning of the year events. Collects membership forms and fees. Transfers checks/cash to PTA Treasurer for deposit. Tracks memberships in AtoZ. Provides membership numbers to the PTA Treasurer for dues payments to MCCPTA and MDPTA.||OPEN||Shelley Hyland|
|Muffins with Mom||
Coordinate annual breakfast for students & mothers by managing the following: schedule and coordinate date, create flyer, estimate attendance, purchase food and utensils, coordinate volunteers, set up and clean up of event.
|NAACP Parent’s Council Representative||Represents our school via monthly meetings to share information useful in enhancing children’s chances of academic success||OPEN||OPEN|
|Newcomers’ Welcome Committee||Coordinates welcome for new families; arranges and runs Buddy Family Program||OPEN, OPEN||OPEN|
|Photography Committee||Captures PTA events in photos||OPEN||OPEN|
|Playground Social||Coordinate Playground and Popsicle Social immediately following the Teacher Meet-n-Greet Open House the Friday before school starts.||Kelly Groft||Kelly Groft, OPEN|
|Principal’s Teas||Arranges tea and cookies at evening meetings with grade level parents||OPEN|
|PTA Bulletin Boards||Displays PTA information and photos on bulletin boards in front of school||Geena Goodhand,
|Recess and Lunch Coordinator||Coordinates recess and lunch volunteers||Youngshin Kim,
|Reflections||Coordinates MCCPTA arts contest||Jennifer Barlow||Jennifer Barlow|
|Restaurant Nights||Coordinates community building events at local restaurants||Amy Rogstad||Ilissa Manes|
|Room Parent Coordinator||Acts as liaison between the PTA and the classroom Room Parents||Amy Rogstad||TBD|
|School Calendar||Coordinates putting together school calendar for distribution the first week of school and updates the school calendar monthly||Jen Hsin||OPEN|
|Science Fair||Coordinates the non-competitive science fair||Jia Li, Jennifer Dugan||Jia Li, Shelley Hyland|
|Special Needs||Provides information on county programs to parents of special needs students||Iran Naqvi||OPEN|
Choose vendor as well as items to be sold to the BMES community. Promote sales online, via Bear Posts and through flyers sent home with students. Make sure that spirit wear is delivered to all who ordered.
|Bess Siegal, Esther Lee||TBD|
|Staff Appreciation Holiday Lunch||Coordinates a holiday lunch for staff||Haylie Iseman, Robin Binstock||Haylie Iseman, Robin Binstock|
|Staff Appreciation Week||Coordinates recognition and appreciation efforts for staff||Haylie Iseman, Robin Binstock||Haylie Iseman, Robin Binstock|
|Sunshine Committee||Provide support (meals and other) to families and staff during times of need||Alissa Gould||OPEN|
|Talent Show||Coordinates school wide talent show||LaTisha Gasaway||TBD|
|Teacher Breakfasts||Coordinates Welcome Back breakfasts for teachers during August||Kemi Macaulay-Newman, Ratna Oetama||Kemi Macaulay-Newman, Ratna Oetama|
|Volunteer Coordinator||Collects and reports volunteer hours||OPEN||Elaine Kaviani,
|Walk to School Day||Assists school wide event celebrating a global Walk to School Day recognizing a movement for year-round safe routes to school||OPEN||OPEN|
Update website on a regular basis. These responsibilities are heaviest in the summer with updating to the new board and committee chairs as soon as they are known, which should be right as the old school year ends. The calendar is also set over the summer so events are added to the calendar when they are known. Depending on how the board operates, this may end up happening in the fall, but ideally it happens before the school year starts.
|Bess Siegal, SSL Volunteer, SSL Volunteer||Bess Siegal, SSL Volunteer, SSL Volunteer, OPEN|
|Yearbook||Compiles the school yearbook||Lina deChiara, OPEN||No longer under PTA|
How to get on a committee or become a chairperson
If you are interested in leading or participating on a committee, please contact the current chair or complete this paper form and send it to the Bells Mill main office. All help is appreciated.
Tips & Tricks for Committee Chairs
1. Supplies – Please check the PTA supply closet before purchasing any supplies. This closet contains materials intended for PTA use (including utensils, paper goods, tables, tickets and party supplies).
2. PTA Board Member – Committee chairs and members should not hesitate to reach out to Board Members at the beginning of the year to get acquainted or at any time for guidance or assistance.
3. Volunteers – Committee chairs should feel free to ask for extra volunteers to help with their committees.
4. Vendor Policies – The Bells Mill PTA is a not-for-profit organization that has an obligation to closely monitor the income and expenses that flow through it. Please make sure that your vendors are aware of our vendor policies.
5. Receipts and Reimbursement – See PTA Documents and Forms to print receipt and/or reimbursement forms.
6. Announcements – Send an email to the communications team (Bear Post, Facebook, Flyer, Website) with a clear and specific subject line, your name and contact information. Explain the event in detail (remember there are new families to school that need full details in order to understand what the event is all about) in the body copy. Email us by 7:00pm on Wednesday for delivery of Bear Post by the next morning (Thursday). If you are attaching a flyer with your post, please send PDF or Microsoft Word document by 12:00pm on Tuesday. NOTE: The Flyer Committee Chair may have a different weekly copy day, so please give plenty of advanced notice.