Each year the PTA supports more than 50 activities to enrich the academic experiences of our students and build a sense of community. Your involvement is a key factor in our continued success to provide enrichment activities and support to the school. This is also a great way to get to know parents and teachers!
The following is our list of committees and we’re looking for volunteers! Please sign up here for the ones you would be interested in supporting and we’ll be in touch! Items marked as OPEN POSITION are in the most need of support for the 2020/2021 school year. Others may already have volunteers but additional support or back-up is welcome! Things may look a little different this year, but we’re looking for ways to make sure the spirit of each activity continues!
Please email the PTA board at email@example.com with any questions, suggestions, or to find out more ways to help!
For Committee Chairs and members, click here for Tips and Tricks.
|Back to School Picnic||Coordinates Back to School Picnic||N/A|
|Bear Posts||Coordinates all announcements posted on the PTA website resulting in outgoing emails to community||Jen Hsin|
|Bells Mill Bash||Coordinates year end Carnival||OPEN|
Coordinate bingo night for student community and teachers (approximately 100 people attend) by managing the following: obtain bingo license, reserve and rent bingo equipment, advertise in Bear Post /flyers / posters, coordinate pizza / cookies / water, solicit and/or purchase prizes, etc.
|Book Fair||Coordinates book sale||Kerry Iseman,
|Bylaw committee||Update the PTA bylaws (done every 3 yrs, last updated in Oct 2018). Bylaws will need to be renewed by Apr 2021||PTA Secretary|
|Celebrity Scoop Night||Coordinates Scoop Nights, with regular and/or Celebrity scoopers||OPEN|
|Cultural Arts Assemblies||
Coordinate at least 2 school-wide / grade-specific cultural assemblies per school year. Attend the Cultural Arts Showcase (a 4-day event held in the fall to showcase the talents of a variety of performers for MCPS assemblies) to make better informed decisions about assemblies to sponsor at BMES. If possible, you are encouraged to bring along your best critics to this event – your children!
|Asmaa Seif Eldin|
|Directory||Compiles and distributes Student Directory||Amy Matush|
Be the liaison to FLEX Academies (or any other after school program providers that we have a contract with ) Give insight on what programs have worked in the past and what has not to help create each session. Help coordinate fall, winter and spring sessions with FLEX. Advertise classes being offered and deadlines for registration. Advertise on Facebook, The Spotlight, The Bear Post, and the PTA website.
|Maintain the Bells Mill PTA FaceBook page||Debra Fleischer|
Assist PTA Board with developing the next fiscal year budget (4-8 hours) as well as assist with conducting audit of PTA books (6-16 hours depending on the number of volunteers.) Committee meets March – April for budget (final budget will be voted on at May PTA meeting). Audit will take place in summer (July-Aug) or early fall if no CPA volunteers (Sep).
|Flyer Distribution||Uploads PTA flyers in the A to Z digital Back Pack, or make copies and helps with distributing if needed.||OPEN|
|Fundraising||Assist the PTA board with PTA fundraising activities and events||VP of Fundraising|
|Geography Bowl||Coordinate end of year geography competition for students in grades 3, 4, 5||Jialu Zhang|
|Gifted and Talented Liaison||The PTA Gifted and Talent Liaison provides information and about GT services and resources in the county including HGC testing dates, processes, information and more.||Zahir Albadawi|
|In-School Volunteer Coordinating Committee||Coordinates parent volunteers to assist teachers and staff in the classrooms and the media center||OPEN|
Coordinates annual event that celebrates the cultural diversity of our school community by presenting ethnic food tastings, cultural performances, a global fashion show, crafts, an info table for each country, a photo booth, passports and other giveaways to help students and their families share and explore different countries without having to hop on a plane!
|Kindergarten Meet-n-Greet||Coordinates Kindergarten Playground Social for students entering Kindergarten and their families in late summer before the school year starts||Jackie Iseman,Kerry Iseman,Michelle Martin|
|Kindergarten Orientation||Coordinates incoming K Orientation in the Spring||OPEN|
|Little Libraries||Maintains the Bells Mill Little Library stations outside the school.||Debra Fleischer|
|Membership Committee||Assists PTA Board with outreach at beginning of the year events. Collects membership forms and fees. Transfers checks/cash to PTA Treasurer for deposit. Tracks memberships in AtoZ. Provides membership numbers to the PTA Treasurer for dues payments to MCCPTA and MDPTA.||OPEN|
|NAACP Parent’s Council Representative||Represents our school via monthly meetings to share information useful in enhancing children’s chances of academic success||OPEN|
|Newcomers’ Welcome Committee||Coordinates welcome for new families; arranges and runs Buddy Family Program||OPEN|
|Playground Social||Coordinate Playground and Popsicle Social immediately following the Teacher Meet-n-Greet Open House the Friday before school starts.||N/A|
|Principal’s Teas||Arranges tea and cookies at evening meetings with grade level parents||OPEN|
|Recess and Lunch Coordinator||Coordinates recess and lunch volunteers||OPEN|
|Reflections||Coordinates MCCPTA arts contest||Jennifer Barlow|
|Restaurant Nights||Coordinates community building events at local restaurants||OPEN|
|Room Parent Coordinator||Acts as liaison between the PTA and the classroom Room Parents||OPEN|
|Science Fair||Coordinates the non-competitive science fair||OPEN|
|Special Needs||Provides information on county programs to parents of special needs students||OPEN|
Choose vendor as well as items to be sold to the BMES community. Promote sales online, via Bear Posts and through flyers sent home with students. Make sure that spirit wear is delivered to all who ordered.
|Spring Breakfasts with Parents||Morning school-wide events for parents and their kids||OPEN|
|Staff Appreciation Holiday Lunch||Coordinates a holiday lunch for staff||OPEN|
|Staff Appreciation Week||Coordinates recognition and appreciation efforts for staff||OPEN|
|Sunshine Committee||Provide support (meals and other) to families and staff during times of need||OPEN|
|Talent Show||Coordinates school wide talent show||OPEN|
|Teacher Breakfasts||Coordinates Welcome Back breakfasts for teachers during August||N/A|
Update website on a regular basis. These responsibilities are heaviest in the summer with updating to the new board and committee chairs as soon as they are known, which should be right as the old school year ends. The calendar is also set over the summer so events are added to the calendar when they are known. Depending on how the board operates, this may end up happening in the fall, but ideally it happens before the school year starts.
|Matthew Barlow, SSL Volunteer opportunity available|
Tips & Tricks for Committee Chairs
1. Supplies – Please check the PTA supply closet before purchasing any supplies. This closet contains materials intended for PTA use (including utensils, paper goods, tables, tickets and party supplies).
2. PTA Board Member – Committee chairs and members should not hesitate to reach out to Board Members at the beginning of the year to get acquainted or at any time for guidance or assistance.
3. Volunteers – Committee chairs should feel free to ask for extra volunteers to help with their committees.
4. Vendor Policies – The Bells Mill PTA is a not-for-profit organization that has an obligation to closely monitor the income and expenses that flow through it. Please make sure that your vendors are aware of our vendor policies.
5. Receipts and Reimbursement – See PTA Documents and Forms to print receipt and/or reimbursement forms.
6. Announcements – Send an email to the communications team (Bear Post, Facebook, Flyer, Website) with a clear and specific subject line, your name and contact information. Explain the event in detail (remember there are new families to school that need full details in order to understand what the event is all about) in the body copy. Email us by 7:00pm on Wednesday for delivery of Bear Post by the next morning (Thursday). If you are attaching a flyer with your post, please send PDF or Microsoft Word document by 12:00pm on Tuesday. NOTE: The Flyer Committee Chair may have a different weekly copy day, so please give plenty of advanced notice.